Anyone wishing to volunteer for any of the roles listed below can contact this year's volunteer coordinator, Andy Willis at [email protected] .
A team of volunteers is needed for setup and breakdown (starting immediately after the conference). Usually, attendees arriving early or leaving late, will volunteer on site to help. The number of people required depends on the number of rental items we have in the exhibit hall and conference rooms. We usually catalog and re-pack the equipment for pickup by the rental company. This group of volunteers would also assist with the network wiring breakdown and the AV inventory. Basically, we need as many volunteers for this as we can get and one person to coordinate.
A team of 4 to 5 people taking turns at the Registration Desk. There should always be at least 2 people at the registration desk. Usually there is a rush just before the event to pick up the badges. That is when the most people are needed, but only two to three helping registrations and pickups, otherwise it is more of a problem than a help. The rest of the time, the people at the registration desk should be able to provide some general information about the conference to first-time attendees.
The networking coordinator is looking for 3 to 5 hardy souls who are not adverse to several hours of work in helping out to build the network in the exhibit hall abd conference rooms. The most prized skill will be experience in building Ethernet cables using Cat 5 cable and RJ 45 connectors. It will be a great learning experience and fun too. There is less skill required here than most of your peers realize. So, volunteer for this position and brag to your friends that you setup the Wapstock LAN. Steal some of the glory from the Networking Coordinator.
One coordinator and a team of around 8 people as room greeters and room AV people. The team operates on a rotating schedule, where the room host goes to a conference room early to assist with the disconnection of the prior speaker from the AV, assist the next speaker with connecting to the AV, see that they have a clean glass of water and introduce them to the audience. This actually requires the most people during the conference itself. We have worked in the past with as few as 5 volunteers and as many as 25. It's not unusual for one person to rotate between two rooms.